Privacy Policy

Information you give us

When you create an account with an email and password, we store your name, email address, and a password hash. When you run or join a club, we store the club, event, registration, waitlist, announcement, and message content you submit, plus payment choices such as an Interac e-Transfer name and email.

Google user data

If you choose Sign in with Google, Google gives us the profile for that login: your name, email address, profile photo, and Google account identifier. We request only the openid, email, and profile scopes. We use that data to create your HostMyClub account, sign you in, and show your name on registrations and in clubs you join.

We store your name and email on your profile. We do not sell Google user data, share it with data brokers, or use it for advertising or to train machine-learning models. We do not request access to your Gmail, contacts, calendar, or files. Club organizers can see the name and email on a registration for their own events, which is the same information they would see if you signed up with a password.

Payments and messages

Card payments are processed by our card processor. Crypto checkouts are processed by our crypto checkout provider. Interac e-Transfer payments go to the club organizer. We store a payment reference, amount, and status so a payment can be matched to a registration and refunded. We do not store full card numbers.

Emails (account confirmation, registration notices, and club announcements) are sent through our email provider. People in a conversation can read the messages you send there.

Information collected automatically

We store a session cookie so you stay signed in, and we remember your language. Our website host records standard request logs such as IP address, browser, and the page requested, which we use to keep the site up and to investigate abuse. Club addresses you enter may be converted to map coordinates so members can find the venue.

Who we share it with

We share personal information only with:

• Our database and sign-in provider, hosted in Canada.
• Our website host.
• Our card processor, for card payments, and our crypto checkout provider, for crypto payments.
• Our email provider, to deliver email.
• The club organizer, for registrations, payments, and messages in that club.
• A payment counterparty you choose, such as the organizer's Interac address.

We also share information if the law requires it, or to stop abuse of the service.

How long we keep it

We keep account, registration, and payment records while your account is open and as long as we need them for refunds, disputes, and bookkeeping. Chat messages are deleted after 90 days. Email us at support@hostmyclub.com to ask for a copy of your information or to delete your account. We delete or de-identify it unless we have to keep a record for a payment dispute or a legal obligation. Disconnecting HostMyClub in your Google Account stops future Google sign-in. It does not by itself delete the profile we already stored. Ask us to delete that.

Children

HostMyClub is not directed at children under 13, and we do not knowingly collect their personal information. If you believe a child has given us personal information, email support@hostmyclub.com and we will delete it.

Contact

Questions about this policy or your information: support@hostmyclub.com. If we change how we use Google user data, we will update this page and the date at the top before the change applies.